Acceptance Process / Procedures

Thank you for your interest in applying to NARIX. In an effort to be completely transparent about our application process we are releasing the complete details of our process.

Open Application Period: This will be a period of time that is determined by the NARIX steering committee where NARIX applications will be opened to the public. If you are interested in attending ANY NARIX event, please fill out an application during this time. The open application period will have a start date and end date. We are creating an open application period in an effort to make applications more accessible and equitable to all those who are interested in attending NARIX. Instead of accepting applications on a first come, first serve basis, we will block out a period of time where every application that is submitted is considered the same.

When the open application period ends, the steering committee will close applications for a short period of time while we evaluate all the applications that were received during the open application period. We will be assessing applications during this time for:

  • Completeness
  • Minimum Qualifications being met
  • Not subject to rejection criteria (see below)

Once the committee has evaluated all the applications, we will then evaluate the number of qualified applications we have received and how many spots we have available for the event.

If we have fewer applications than we have spots available, all qualified applications submitted during  the open application period will get an offer to attend the event.

Example: If a NARIX event has a capped attendee entrance of 100 and we have 99 qualified and complete applications – we will ACCEPT everyone who applied during the open application period. If a NARIX event has a capped attendee entrance of 100 and we have 101+ applications, we will move into a lottery. See information about the lottery process below.

After we make determinations about applications and the lottery, we will re-open the applications for anyone else who may still want to apply for a NARIX event but missed the open application period. After the open application period has ended, anyone who applies will be accepted on a first come, first serve basis until we reach capacity for the NARIX event. Once we reach capacity, anyone who applies will then be given a waitlist number in numerical order of when their application was received. Please see lottery information below to see how this applies if we end up in the lottery process.

Lottery Process:

In the event that there are more applications received in the open application period than there are spots available at a NARIX event, we will set up  a public lottery. Please note: it is possible for there to be a public lottery for one NARIX event in a year, but not the other. A public lottery system is being used to help provide fair and equitable treatment to each individual applicant and remove as much bias as possible from the application process. Each applicant that meets the qualifying applications described in the previous sections will be entered into the lottery.

IF a lottery is needed, it will happen within 2 weeks after the close of the application period. The public lottery will be videotaped for public dissemination and/or recorded live for the public to live stream with the committee member(s) as we work through the process.

Public Lottery:

  1. All qualified applicants will be put into an excel spreadsheet.
  2. We will use a random number generator (likely an online source) to populate numbers at random.
  3. Those numbers will be copy and pasted in their original format into the excel spreadsheet next to the applicants.
    • This will populate a lottery number for each individual applicant.
  4. Once we have assigned lottery numbers, we will reformat the excel spreadsheet into numerical order of lottery numbers.
    • For example: If an applicant has a number 5 next to their name, they are lottery number 5 in the process.
  5. In numerical order, we will extend enrollment offers to the number of spots we have available for each NARIX event.
    • For example: If there are 100 spots, lottery numbers 1-100 will first be offered enrollment first.
  6. As applicants either accept or decline enrollment, we will continue to move down the waitlist.
    • The waitlist will also be in numerical order and will consist of every qualified applicant that was not offered a seat first.
      • For example: If an applicant in the first 100 declined, we would then offer enrollment to lottery number 101 and so forth working down the list until we are at capacity for the NARIX event.

After we work through the lottery process and assign lottery numbers to each applicant, we will re-open the applications for anyone else who may still want to apply for a NARIX event but missed the open application period. Anyone who applies after the open application period and we have done a lottery, will be assigned a lottery number in numerical order of when their application was received.

Example: If an applicant applies after the open application period and we have done a lottery, they will be given a lottery number at the bottom of the waitlist in numerical order of when the application was received.

Rejection Criteria

If, as a result of first hand reports or through our own experiences as members and organizers in this community, we believe you don’t have the ability to uphold our values, we will consider your application disqualified. Our values are described on our website here. If we feel that you meet the disqualification criteria, we will contact you via the contact information you provided us with on your application to give you as much information as we are able to in the circumstances, and to create space to have a conversation with you about the situation.